Who holds the data collected?
All of the data collected is held in a central database which belongs to The Tour of Pembrokeshire.
What data is collected?
The data collected for entry to an event will include a rider’s name, postal address, date of birth, a club or organisation they may belong to, their email address and contact telephone numbers, any necessary medical information and a person appointed to contact in an emergency and their telephone number.
What is the legal basis for processing the data?
The legal basis for processing the personal data collected is via the subject’s consent. For example, it is not possible to sell an item of clothing without knowing a required size and postal address. Neither would it be possible on the grounds of safety for a rider (data subject) to enter an event unless they disclosed relevant medical conditions and a person to contact in the event of an emergency.
Will the data be shared with any third parties?
The subject data held by The Tour of Pembrokeshire is not shared with any third parties. Businesses, organisations and official partners involved with The Tour of Pembrokeshire may provide information which is considered useful or relevant, which at the discretion of The Tour of Pembrokeshire be included in periodic newsletters sent to the data subject. A newsletter may include news about the Tour, partner offers and opportunities to take part in supporting events like Tour of Pembrokeshire Ride Outs and the Tour of Pembrokeshire Prologue Ride.
Riders may unsubscribe from the Tour of Pembrokeshire newsletter at any time using the links made available at the bottom of each email.
How will the information be used?
The subject data information held will be used to ensure a rider obtains the best experience from an event especially in terms of safety and convenience. In addition riders will be informed of news and offers that may be of benefit to them.
How long will the data be stored for?
The data will be stored for as long as it is of mutual benefit to the data subject and The Tour of Pembrokeshire.
What rights does the data subject have?
The data subject has the right to examine the data held on them at any time by requesting it to be sent to them. In addition, all of the data held on a subject can be removed from the system immediately upon written request, which includes checking the ‘unsubscribe’ option featured on any communication.
As riders who do unsubscribe may be disadvantaged because they will not receive important information prior to an event, they must visit the Tour of Pembrokeshire website periodically to keep up to date with any news about the event. Every effort will be made to ensure that all information pertinent to the logistics of an event which could affect a participating rider will be made available on the Tour of Pembrokeshire website.
How can the data subject raise a complaint?
A data subject may raise a complaint by writing an email to firstname.lastname@example.org or a letter to Peter Walker, Rhyd y Fferm, Castle Morris, Haverfordwest, Pembrokeshire, SA62 5UX or by telephoning 07771 633700 if they prefer to do so verbally.